Manage the day-to-day activities of VA PHASeR: PHarmacogenomics Action for cancer SuRvivorship program. PHASeR is a 5-year initiative that aims to implement pharmacogenetic testing to up to 250,000 cancer survivors in the VA. The overall goal of PHASeR is to improve the efficacy and to reduce the toxicity of commonly prescribed medications through the use of pharmacogenetic testing by incorporating results into the electronic health record and utilizing clinical decision support to guide interpretation and use of test results.
Using the essential duties outlined below this individual will manage the day-to-day operations of PHASeR; track milestones and timelines for all PHASeR activities; prepare meeting agendas and minutes for all PHASeR committee meetings; serve as the primary point of contact for all support staff within PHASeR and all VA entities that interface with PHASeR (Pharmacy, Laboratory, Ethics, Oncology); manage the financial and regulatory requirements for PHASeR; manage the generation, distribution, and sharing of educational materials, standard operating protocols, and consent documents; participate in all operational and executive committee meetings; and coordinate the dissemination of PHASeR activities/findings to the scientific community and public.
Expected start date: This full-time position is open immediately. Consideration of a part-time position will be performed on a case-by-case basis.
Interested candidates should email their CV and cover letter to Deepak Voora, MD PHASeR Director (firstname.lastname@example.org).
Provide project management and operational leadership essential to the success of the PHASeR program.
General Project Management Responsibilities:
• Work collaboratively with PHASeR Director and staff to develop overall project plan.
• Provide oversight for delivery of project objectives.
• Serve as a resource to clinical, laboratory, informatics staff in identifying and accessing the appropriate complement of resources, collaborators and support needed to achieve their goals, identify potential obstacles, and collaboratively solve emerging problems.
• Ensure projects are conducted in compliance with applicable regulatory requirements and institutional ethical standards, as well as the established budget, timelines, and sponsor specifications.
• Facilitate regular project team meetings, effectively communicate relevant project information to VA leadership, and tactfully communicate difficult/sensitive information to stakeholders.
• Identify operational problems, issues, obstacles, barriers, and lessons learned across the assigned projects and make recommendations to PHASeR leadership regarding solutions and process/system improvements.
• Ensure project documents are complete, current, and stored appropriately.
• Prepare status reports and track desired metrics for inclusion in periodic progress reports.
• Contribute to improvements of systems, tools, and processes used in project management practices (timeline, financial, reporting, project communication, and review standards).
• Ensure appropriate quality assurance and quality controls plans are in place, at an appropriate level for all projects.
• Anticipates and addresses simple operational problems.
• As part of the problem-solving process, recognizes and considers the long-term benefits, risks and consequences of different solutions to the project and other project team members (including sub-study personnel, sponsors and subcontractors).
• Recognizes when issues need to be escalated to senior management in a timely manner. Works with senior management to propose resolutions and leads these initiatives with assistance as needed.
• Provide oversight and training to study team members who screen, schedule, consent, maintain patient level documentation, and collect adverse event information for participants in a variety of studies.
• Serve as a resource and train others regarding preparation and conduct of study visits, creation of SOPs, and in implementing operational plans.
• Evaluate processes to identify issues related to recruitment and retention rates and implement innovative solutions to maximize recruitment and retention.
• Consistently recognizes the contributions of other team members.
• Exhibits inclusive approach to decision making and goal setting processes.
• Fosters group ownership of and enthusiasm for project.
• With oversight, assigns specifics tasks in order to challenge team members while encouraging professional growth.
• Follows-up routinely with feedback and encouragement.
• Work with PHASeR Director and data scientists to define data science requirements, considerations and effective implementation options utilizing existing VA data systems and coordination of appropriate resources.
• Assist PHASeR staff with navigating access to data sources.
Financial and Compliance Reporting:
• Ensure appropriate legal and procurement documents are in effect.
• Work closely with VA Finance to monitor and forecast expenditures, ensure timely and accurate invoicing, and monitor receivables for projects and ensure compliance with institutional, state, and federal policies.
• Works with PHASeR Director to find operational efficiencies in order to increase return on expenditures.
• Changes resource utilization accordingly to the demands of the project to ensure efficient personnel utilization with oversight.
• Appropriately exhibits persuasive communication skills to enhance the likelihood of building commitment and buy-in.
• Establishes, builds, and fosters relations with influential decision makers both internal and external.
• Conveys difficult information diplomatically.
• Exhibits ability to adapt communication style and approach to circumstances, particularly when addressing concerns or proposing a solution.
• Lead team meetings.
Perform other related duties incidental to the work described herein. The above statements describe the general nature and level of work being performed by individuals assigned to this classification.
Required Experience, Education, And Skills
• Completion of a bachelor's degree plus a minimum of four years of project management (or relevant alternative) experience OR
• Completion of a master's degree plus a minimum of two years of project management (or relevant alternative) experience
• Prior VA experience (clinical, research, operational) is required
• Project Management Professional (PMP) certification is preferred.
Prior project management experience should reflect a progression in clinical project management including complex projects involving multiple functional groups. Prior experience in multicenter clinical research trials, patient registries, observational research, and/or quality improvement is highly desired.
• High capacity to build strong relationships with a variety of stakeholders including faculty members/investigators, technical/professional staff and biotechnology interests.
• Proven track record in project management, planning, prioritization and organizational skills.
• Experience in data science/informatics analysis and management, including clinical decision support in electronic health records is strongly preferred.
• Strong interpersonal, communication, and presentation skills.
• Ability to manage competing and changing priorities and multiple tasks
• Can easily use computing software and web-based applications (e.g., Microsoft Office products, the electronic medical record, and project management software).